Administrative Coordinator – Swain Family School of Science and Mathematics

The Citadel, The Military College of South Carolina, invites applications for an Administrative Coordinator to support the Dean of the Swain Family School of Science and Mathematics. This is a full-time staff position that plays a vital role in managing the Dean’s office and coordinating programs, events, and communications across the School.

Responsibilities

• Manage the Dean’s office and serve as the first point of contact for faculty, staff, students, alumni, and visitors.
• Plan, promote, and implement events for the School, including the annual awards banquet, advisory board meetings, alumni gatherings, lecture series, student enrichment or social events, and student success activities such as the School’s mentoring program.
• Coordinate logistics with campus offices (Executive Events, Public Safety, Multimedia Services, Facilities, Aramark, etc.) to ensure high-quality delivery.
• Provide support to the School’s Advisory Council and faculty fundraising efforts, including meeting preparation and research.
• Assist in development and distribution of communications and marketing materials such as newsletters, brochures, flyers, digital signage, and website/social media updates, in collaboration with the Office of Communications and Marketing.
• Manage and reconcile budgets for multiple accounts, including faculty grants, travel, purchasing, reimbursements, and reporting.
• Supervise and train graduate assistants or student workers as assigned.
• Prepare correspondence, reports, and maintain official files.
• Other duties as assigned that advance the mission of the School and The Citadel, which may at times include evenings or weekends.

Minimum Qualifications

• High school diploma AND three (3) years of administrative experience OR a Bachelor’s degree with at least one (1) year of administrative experience.
• Strong organizational skills, professional demeanor, and excellent interpersonal and communication skills.
• Proficiency with Microsoft Office applications and willingness to learn website maintenance and design tools.
• Ability to coordinate confidential and diverse administrative functions and work effectively with multiple stakeholders.
• Ability to anticipate problems, exercise discretion, and perform tasks with limited supervision.

Preferred Qualifications

• Experience in budget management, event planning, and communications.
• Familiarity with website content management systems, social media, and marketing.
• Experience in higher education or a comparable complex organization.

Benefits of Working at The Citadel

• Extensive Health Plans
• Great Retirement Options
• Tuition Waiver Program
• Tuition Exchange Program
• Paid Parental Leave
• Employee Discounts
• Isle of Palms Beach Club
• Swain Family Boat Center
• Community Service Opportunities
• Read more about our benefits, on our HR website

About The Citadel College

The Citadel, also known as the Military College of South Carolina, is a public senior military college located in Charleston, South Carolina. Founded in 1842, The Citadel has a rich history and educational reputation. With our current location on the banks of the Ashley River in downtown Charleston, you are close to great restaurants, shopping and much more.  Ranked #1 Public College in the South (U.S. News & World Report, 2022) for schools with up to a master’s degree, the opportunities are endless.

There are about 2,300 undergraduate students who make up the South Carolina Corps of Cadets. Out of the Corps of Cadets, 1 out of 3 graduates earn a military commission. Students can choose from 31 Majors, 57 Minors, pre-health professions, and pre-law (a concentration in political science). The 11:1 student-to-faculty ratio guarantees students a quality education. Another 1,000 students attend the Graduate College, evening and online programs.